JOB  DETAILS

Role Description

The Finance Administrator will manage day-to-day financial operations, including accounts payable and receivable, expense processing, and bank reconciliations. Responsibilities include supporting budgeting and forecasting activities, preparing financial reports and summaries, and maintaining accurate financial records in line with company policies and regulatory requirements. The role will also assist with month-end and year-end closing processes, coordinate with external accountants and auditors, and help implement financial controls and process improvements. The Finance Administrator will collaborate closely with operational and leadership teams to provide timely financial information and support informed decision-making in a dynamic startup environment.

Experience

• Minimum 2 years of experience in a bookkeeping, finance administration, or junior accounting role

Skills and Qualifications

• Relevant tertiary qualification in finance, accounting, commerce, or a related discipline, or equivalent practical experience
• Strong knowledge of Finance and Accounting, including general ledger management, invoicing, and reconciliations
• Demonstrated financial planning and analytical skills to support budgeting, forecasting, and financial reporting
• Excellent written and verbal communication skills, with the ability to liaise professionally with team members and external suppliers and consultants
• Proficiency with Xero accounting software and MS Excel
• Familiarity with ATO and ASIC compliance requirements for SMEs

Personal Attributes

• Strong attention to detail
• Ability to prioritize tasks, work independently, and maintain confidentiality of financial information
• Adaptable to work in a smaller team environment where you might wear multiple hats and need to learn new skills or solve problems on the fly
• A passion for sustainability, renewable energy, or innovation is a huge plus!

Tasks and Responsibilities

Accounts Payable & Receivable

• Manage the end-to-end accounts payable process: verifying invoices, matching purchase orders, obtaining approvals, and preparing payment runs
• Oversee accounts receivable: issuing accurate invoices to clients/partners and conducting friendly but diligent debtor follow-ups
• Process team expense claims and corporate credit card reconciliations

Bookkeeping & Bank Reconciliation

• Perform daily bank reconciliations across all company accounts using Xero
• Maintain the general ledger with accurate coding of expenses, liabilities and assets
• Assist in tracking project-specific spend against budgets

Compliance & Payroll Support

• Assist external accountants with the preparation and lodgement of monthly/quarterly BAS and IAS
• Support the processing of fortnightly payroll, including superannuation contributions, leave tracking, and Single Touch Payroll (STP) compliance
• Gather necessary documentation for EOFY tax return, R&D tax incentive claims and independent audit
• Maintain capitalisation table and registers of shareholders and optionholders and other ASIC requirements

Administrative & Office Support

• Maintain organized digital financial records and cloud-based filing systems
• Respond to internal and external financial queries in a timely manner
• Provide ad-hoc administrative support to the executive team as required to keep the business running smoothly

Reporting

• Prepare monthly and quarterly management accounts for the group
• Prepare cost tracking reports for projects

Grant Administration

• Set up and maintain tracking systems for grant-related expenses
• Prepare reconciliations for grant payment claims and audits

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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